Club Sponsor, Mentor and Coach

A Club Sponsor is an experienced Toastmaster who possesses leadership skills, passion for Toastmasters, and a strong sense of dedication to helping charter a new club. Each new club may have up to two sponsors. The sponsor is responsible for organizing the new club, including selling the new club idea to prospective members, helping to set up regular meetings, completing the charter paperwork, and planning the charter party. Sponsors receive a certificate and credit toward the requirements of a DTM after they return the “Get Credit” form to Toastmasters International. Note: Sponsors must apply for credit no later than 90 days after the club’s official charter date. Any changes or additions to the sponsor assignments must be made no later than 60 days after the club’s officer charter date. The sponsor offers encouragement and advice until the club charters, helps the club with their charter party, and attends the new club’s charter presentation. The sponsor works with the new club to:
    • Arrange inter-club meetings and exchange of speakers and evaluators.
    • Invite new club officers to attend meetings of the executive committee.
    • Explain the benefits of attending events outside the club environment.
    • Invite the new club’s members to attend speech contests, club officers training, and other special meetings and encourage participation at these events.
    • Present programs from the Better Speaker Series, the Successful Club Series, and the Leadership Excellence Series at the new club’s meetings.

Sponsoring clubs

Occasionally, an entire existing club may assist to start a new club. The sponsoring club offers the new club encouragement and advice and its members attend the new club’s charter presentation. Sponsoring clubs earn the “Founder’s Award” club banner ribbon. The sponsoring club works with the mentor after the new club charters to:
    • Arrange inter-club meetings and exchange of speakers and evaluators.
    • Invite the new club’s officers to attend meetings of the Executive Committee.
    • Invite the new club’s members to attend anniversary meetings, speech contests, and other special meetings.
    • Present programs from The Better Speaker Series, The Successful Club Series, and the Leadership Excellence Series at the new club’s meetings.
    • Remind the new club about District training programs, Area and Division Speech contests, and other District meetings and functions and encouraging their participation at these events.
If you are interested in becoming a New Club Sponsor, please contact the Club Growth Director at If you would like to learn more about chartering a new club, please read the document, “How to build a Toastmasters Club“.

Every newly chartered club may have up to two mentors who are appointed by the Club Growth Director in consultation with the District Director. A club mentor advises, teaches, and guides a newly chartered club in implementing the Toastmasters program at the club during the first six months to one year of the new club’s existence. The club mentor should be an experienced Toastmaster who possesses leadership skills, passion for Toastmasters, and a strong sense of dedication to helping a new club develop the tools to become a strong club that will ensure their success for years to come. The mentor receives a certificate and credit toward their Pathways DTM after they return their “Get Credit” form to Toastmasters International.

Note: Mentors may apply for credit no sooner than six months after the club’s official charter date. A “mentor” is a trusted counselor or guide, tutor, coach. Your task, therefore, is to serve as a coach and advisor to the newly formed club. As a mentor, you have the opportunity to share your wisdom, knowledge, and experience with new toastmasters who want to learn, grow, and achieve. Your responsibility is not to run the club, but to allow the club to learn and grow as you gently offer suggestions guiding them toward excellence. A club mentor plays an integral part in the success of the club. By being a resource person, you can ease the growing pains of a new club and get it started on the right foot.

Club Mentor Duties and Responsibilities:

    • Build a personal rapport with the club.
    • Provide the new club with an overview history of Toastmasters International, the organization structure, and the relationship between the organization and the club member.
    • Explain the educational system (Pathways and a reference to the traditional education program).
    • Acquaint the members with all the educational programs and activities Toastmasters has to offer (i.e. Speech craft, Youth Leadership, the Success/Communication and Success/Leadership programs, speech contests, Toastmasters Leadership Institute, etc.)
    • Work with club officers explaining their duties and responsibilities.
    • Plan joint meetings with other clubs so the members will have an opportunity to see how other clubs operate.
      Review TI’s online store with the club and explain how they can benefit from the materials offered.
    • Explain Club Central and the resources available online at Toastmasters International and the District 90 websites.
    • Encourage Club members to attend Area, Division, District, and International meetings.
    • Keep your District Director and Club Growth Director informed of your progress.

Help club members build positive habits (these are the kinds of behavior you want displayed long after you have left the group). Emphasize these positive habits:

    • Regular attendance at meetings.
    • Present Pathways and/or Manual speeches.
    • Diligent preparation for speeches and meeting roles.
    • Learn how to deliver excellent evaluations.
    • Maintain a positive and enthusiastic attitude. In TI’s most successful clubs, members gain strength from a shared commitment to a worthwhile goal including self-improvement for all members.
    • Special attention to guests and new members.

Remember: No position description can fully outline the total duties and responsibilities of the Club Mentor. Feel free to enlarge this list and reach out to other club mentors to find out their best practices. Being a club mentor offers you an opportunity to further develop and practice your leadership skills.

If you are interested in becoming a Club Mentor, please contact the Club Growth Director at

Here is one of many resources available to help you lean more about being a club mentor, a document titled “New Club Mentoring Matters“.

What is the program?

The Club Coach Program allows experienced Toastmaster members to assist in rebuilding club membership and restoring club quality. A successful club coach will:

    • Build rapport with club officers and members.
    • Instill enthusiasm, comradery, and structure within the club.
    • Assess the club environment and recommend best practices for success.
    • Work with club officers to develop a Club Success Plan.
    • Motivate the club to strive for Distinguished Club Program (DCP) recognition.

Coaches who help clubs achieve Distinguished status or higher in the Distinguished Club Program will receive credit in the education program and a digital certificate of accomplishment.


Below are the criteria for a club to be eligible to have a coach appointed and for members who wish to coach a club.

Eligible Clubs

    • Have at least three but not more than 12 members.
    • Have at least one club officer who has completed the Club Coach Program Training module.
    • Are not suspended or closed.
    • Do not currently have two coaches appointed.

Prospective Coaches

    • Are a paid member in good standing
    • Have not been a member of the eligible club in the past six months.
    • Have been a member of Toastmasters International for at least one year.
    • Have served as a club officer for one annual term or two semiannual terms.
    • Have completed a minimum of Level 2 in a path, or an Advanced Communicator Bronze (ACB), or an Advanced Leader Bronze (ALB).
    • Have completed the Club Coach Program Training
    • module.

Steps for Achievement

Below are the steps and milestones that must be met for a successful club coach to earn credit toward the education program.

    • Served at least six months.
    • Did not join the club during their appointment.
    • Submitted and completed the required forms:
      • The Club Coach Preliminary Report within 30 days of appointment.
      • The Club Coach Progress Report every 60 days.
      • The Club Coach Final Report after their appointment has ended.
    • Following the six month term, the coached club achieves Distinguished or better status by the subsequent June 30.
    • To receive credit, the Club President (or officer delegate) of the coached club must notify World Headquarters in writing.
    • To earn an additional education credit toward a District leader role, the coached club must also have 20 or more paid members.

If the coach is unsuccessful, the appointment can be extended up to two additional program years.

If you have any additional questions about the Club Coach Program, please email

First Class Club Coach
A comprehensive guide for preparing and presenting an effective training session for club coaches.
Download Manual
Club Coach Agreement Form
Fill out this form to appoint one or two club coaches and submit it to World Headquarters.
Download Form
Club Coach Troubleshooting Guide
A scoring rubric to help club coaches determine corrective actions while in discussions with a struggling Toastmasters club.
Download Worksheet
How to Sponsor a New Club
Instruction for new club sponsors to help them develop strong new clubs.
Download Manual
New Club Mentoring Matters
Give club mentors the knowledge to provide a strong foundation for new clubs.
Download Manual
How to Rebuild a Toastmasters Club
A step-by-step guide for a club coach including possible solutions and tactics in rebuilding a Toastmasters club.
Download Manual
Distinguished Club Program
A manual which explains the Distinguished Club Program, provides guidelines for club success, and the "how-to" in becoming a Distinguished Club.
Download Handbook